Sedgemoor Accountancy Services Ltd
Privacy Policy Page 1

As a company we are commited to protecting your personal data. This privacy notice
will inform you as to how we look after your personal data and tells you about your
privacy rights and how the law protects you.

This privacy notice aims to give you information on how we collect and process
your personal data.

We may change this policy from time to time which we will advise you of and
would ask you to keep us informed of any changes in personal data we hold.

It is important that you read this privacy notice, any questions regarding policy
please do not hesitate to contact George Fox by email to info@sedgemooraccountancy.co.uk
or by writing to Sedgemoor Accountancy Services Ltd, Suite C, Compass House,
Huntworth Way, North Petherton, Bridgwater, Somerset TA6 6FA alternatively you can
telephone us on 01278 434030.

Who we are
We are a accountancy firm looking after taxation affairs of private clients, sole traders,
partnerships and limited companies.
We trade as Sedgemoor Accountancy Services Ltd (Company Reg No. 6910282).
Our registered address is Suite C Compass House Huntworth Way North Petherton
Bridgwater Somerset TA6 6FA.

The data we collect about you
Personal data or personal information means any information about an individual from which
that person can be identified.

We may collect, use and store different kinds of personal data about you as listed below
1) Identity data Includes full names, dates of birth, national insurance number.
2) Contact data Includes home/work place addresses, email addresses, telephone
numbers
3) Professional data Includes any information we may collect in the process of
providing our services to you.

We also collect and use aggregated data such as statiscal and demographic data for internal use only.

We do not collect any “Special categories of personal data” about you (this includes details
about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation,
political opinions, trade union memberships, information about your health and genetic and
bionetic data).
Nor do we collect any information about criminal convictions and offences.

Where we need to collect personal data by law, or under the terms of a contact we have with you and
you fail to provide that data when requested , we may not be able to perform duties (for example
provide you with answers to question). In this case we may have to cancel service you have with us but
we will notify you if this is the case at the time.

How is your personal data collected
We only use direct methods to collect data from you.
1) Direct interactions You may give us your identity when contacting us, by telephone, email
and letter correspondence or completing required forms.

2) Automated technologies or interactions
We do not use any methods to collect personal data in this format

Sedgemoor Accountancy Services Ltd
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How we use your personal data
We will only use personal data when the law allows us to. Most commonly, we will use your personal
data in the following circumstances,
1) Where we need to perform duties as your accountant, form completions and accounts
preparations
2) Legitimate interests, the processing is necessary for legitimate interests or the
legimate interest of a third party unless there is good reason to protect the individuals
personal data which overrules those legimate interests
3) Where we need to comply with legal or regulation obligations.

Generally we do not reply on your consent as a legal basis for processing personal data other than
in relation to sending third party direct mailing communications of any nature. You have the right
to withdrawal consent at any time please contact office by email on info@sedgemooraccountancy.co.uk,
by letter addressed to Suite C, Compass House, Huntworth Way, North Petherton, Bridgwater, Somerset
TA6 6FA or by telephone on 01278 434 030.

We review our retention periods for personal information on a regular basis. We are legally required to
hold some types of information to fullfil our statutory obligations (for example money laundering and
taxation purposes). We will hold your personal data/information on our files/systems for as long as it is
necessary for each relevant activity.

All data is destroyed by means of secured on site shredding.

Who has access to your data/information
We will not share your personal data with third parties for marketing purposes.

All staff of Sedgemoor Accountancy Services Ltd will have unlimited access to personal data

Abbey tax, providers of fee protection insurance.
Holding information such as names and addresses.

How to access and update information
The accuracy of your information is very important to us. If any changes are required you can contact us by
email, info@sedgemooraccountancy.co.uk, write to us at Suite C, Compass House, Huntworth Way,
North Petherton, Bridgwater, Somerset TA6 6FA or telephone us on 01278 434 030.

Security precautions in place to protect the
loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely.
Sensitive information such as
1) Credit Debit card details – Destroyed after use
2) Bank account details such as sort codes and account numbers
(where tax refunds are made from our clients account) Destroyed and deleted after use.
3) Paper copies of personal data are held under lock and key at the offices of sedgemoor Accountancy
Services Ltd.
4) Archived information, taxation records are held at a secure location under lock and key.

Transmissions over the internet (such as email), this can never be guaranteed 100% secured. As a result
As a result, whilst we strive to protect your personal information, we cannot guarantee the security of
any information you transmit to us and is at your own risk. Once we receive your information we will make
our best effort to ensure security on our systems.

Sedgemoor Accountancy Services Ltd
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Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your
personal data.
1) Request access to your personal data
2) Request correction of your personal data
3) Object to processing of your personal data
4) Request restriction of processing your personal data
5) Right to withdraw consents

If you wish to excise any of the above rights please contact office by email, info@sedgemooraccountancy.co.uk,
in writing to Suite C Compass House, Huntworth Way, North Petherton, Bridgwater, Somerset TA6 6FA or by
telephone on 01278 434030.

You will not have to pay a fee to access your personal data or to exercise any of the other rights, how ever
we may charge a reasonable fee if your request is clearly unfounded, repetive or excessive.

We will provide all requested information within 30 day period, should request be complex
then we will provid a clear time frame to deliver information.